This summer we have migrated our business processes from QualiWare to Signavio. The feedback we have been getting from end users has been largely great. However, there is one feature most end users are missing: A Searchable table of a diagram's external documents and products (data objects) in Collaboration Hub.
In both QualiWare and Signavio you can attach external documents, such as procedures, templates, check lists etc to activities (task), roles (lane), products (data object) etc. These documents are visible when you open the object it is attached to.
However, QualiWare has a much more powerful and user-friendly feature, searchable a table of a diagram's external documents and products (data objects). The "external document" table view has the following properties:
- Lists all external documents attached to objects in the current diagram (including the diagram itself)
- Lists all external documents attached to objects in diagrams below the current diagram. That is, diagrams the current diagram breaks down to, and so forth
- Select attributes of the external documents are shown, such as document type (procedure/template/checklist)
- When you click on a document's name, the document is opened (they're stored in a tailored document management service)
The functionality is similar for the product list.
If Signavio is to be the single source of truth, it must have this functionality. We currently have to provide our end-users with another service for document retrieval.